Administrative Coordinator

LAUNCH Technical Workforce Solutions is seeking an Administrative Coordinator

 in Kansas City, Missouri.

Job Duties and Responsibilities:

Provides professional administrative support on an executive level which necessitates a high degree of confidentiality, independent activities, tact, and discretion in meeting and dealing with all levels of employees, the general public and customers.

Qualifications and requirements:

• A minimum of 3 years administrative support experience required.
• Ability to be discreet, tactful, and diplomatic.
• Must be able to handle day to day pressures of coordinating, scheduling and meeting deadlines and working independently.
• Capable of problem solving for efficient office operation.
• Ability to operate general office equipment, such as fax and copy machines.
• Ability to prioritize and coordinate projects and daily tasks efficiently.
• Proficient in Microsoft Office including, Word, Excel and Powerpoint
• Prepare confidential correspondence and reports.
• Interface with high level internal/external contacts requiring discretion and initiative.
• Screen phone calls, handle initial inquiries and resolve issues.
• Maintain an accurate and up-to-date calendar via Outlook for the leadership team members being supported by this position. Includes handling meeting schedules and assisting in the adherence to the schedule.
• Manage KC temporary transfers to Everett, including transactions and travel arrangements.
• Make travel arrangements including airline, hotel, car etc. for team as needed.
• Reconcile expense accounts for leadership team members and prepare check requests.
• Process daily incoming and outgoing mail.
• Assist with the coordination and planning of company events and celebrations.
• Assist with the reconciliation of the Sick/Audix line, providing reporting information to operations leadership.
• Assist with time card reconciliation and data entry, pertaining to PTO and sick entry.
• Assist with the transfer from initial new hire training to permanent placement.                                                                             
• Prepare autotime auditing reports on a daily and weekly basis.
• Support Customers requirements: badging, event coordination, other duties as assigned.
• Order office supplies.
• Schedule and attend staff meetings, transcribe and provide notes to attendees.
• Manage KC organization charts.
• Update KC Contact list.
• Disperse AP reimbursement checks.
• Order employee jackets/tshirt and administer payroll deductions.
• Regular and prompt attendance.
• Effective and appropriate conduct with co-workers.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.

Why Choose LAUNCH?

A team of aviation staffing experts leads LAUNCH. We understand the challenges of finding the top aviation jobs and we focus on linking you with the best openings in the most sought-after locations.

LAUNCH offers you an ACA compliant benefit package including company-sponsored medical insurance with multiple plans to choose from. Our Minimum Essential Coverage is offered to every employee who does not have coverage elsewhere at no cost to you! LAUNCH also offers a 401(k) program with a company match. Plus, you join the LAUNCH Loyalty Club on your first day, earning you extra cash bonuses, apparel and safety rewards.

If you’re ready to LAUNCH your career, you've found an employer that can take you to new heights.