Administrative Coordinator
LAUNCH Technical Workforce Solutions is seeking an Administrative Coordinator for Moses Lake, WA
SUMMARY: : Provides professional administrative support which necessitates a high degree of confidentiality, independent activities, tact, and discretion in meeting and dealing with all levels of employees and customer support as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties include the following items:
- Prepare confidential correspondence and reports.
- Handle initial inquiries and distribute to appropriate management and/or department
- Maintain an accurate and up-to-date calendar via Outlook for the leadership team members being supported by this position. Includes handling meeting schedules and assisting in the adherence to the schedule.
- Reconcile expense accounts for leadership team members and prepare check requests.
- Process daily incoming and outgoing mail.
- Coordinate Orientation for new employees with HR, Training & Safety.
- Process weekly employee rosters audits and reconciliations.
- Assist with the coordination and planning of company events and celebrations.
- Assist with time card reconciliation and data entry coordinating with Payroll.
- Assist with HR transaction forms and onboarding of new employees.
SAFETY RESPONSIBILITY:
Duties shall include observing all company, health, safety and environmental rules, ensuring that employees are provided with full information on area specific safety orientation, identify all unique hazards, and provide employees with the proper equipment to carry out their jobs in a safe manner. Also, the entire work area must be routinely inspected so as to maintain a high standard of housekeeping and low incidence of physical hazards and all accidents must be promptly reported.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SKILLS AND KNOWLEDGE (general):
- Ability to be discreet, tactful, and diplomatic.
- Must be able to handle day to day pressures of coordinating, scheduling and meeting deadlines and working independently.
- Capable of problem solving for efficient office operation.
- Ability to operate general office equipment, such as fax and copy machines.
- Ability to prioritize and coordinate projects and daily tasks efficiently.
- Proficient in Microsoft Office including, Word, Excel and PowerPoint.
EDUCATION AND/OR EXPERIENCE:
- High school degree or equivalency required.
- A minimum of 3 years administrative support experience required.
ENVIRONMENT:
Normal business office conditions generally prevail. The noise level is usually low to moderate. Employee may be working in a cubicle, enclosed office, or open area. Floor may be carpeted or bare.
Why Choose LAUNCH?
A team of aviation staffing experts leads LAUNCH. We understand the challenges of finding the top aviation jobs and we focus on linking you with the best openings in the most sought-after locations.
LAUNCH offers you an ACA compliant benefit package including company-sponsored medical insurance with multiple plans to choose from. Our Minimum Essential Coverage is offered to every employee who does not have coverage elsewhere at no cost to you! LAUNCH also offers a 401(k) program with a company match. Plus, you join the LAUNCH Loyalty Club on your first day, earning you extra cash bonuses, apparel and safety rewards.
If you’re ready to LAUNCH your career, you've found an employer that can take you to new heights. ?