Executive Assistant

LAUNCH Technical Workforce Solutions is seeking an executive assistant for a client in Renton, WA.

General Position Summary:

Executive-level support.  Support multiple executives in all administrative aspects. This position requires multitasking including administrative support and project coordination/administration. Rapidly adjusting to changing work situations, accommodating different working styles, and prioritizing work will be critical. Excellent communication and professional interpersonal skills are essential.

Essential Functions/Major Responsibilities:

Provides executive-level support to assist high level client service personnel in maintaining organization and control over their practices. Support includes, but is not limited to the following tasks:

• Proofreads and edits complex and detailed reports, proposals, and other documents
• Creates and reviews expense reports
• Writes, proofreads and edits engagement letters and proposals
• Tracks projects including budget
• Organize and coordinate engagements including:
  • Planning and ensuring meetings occur successfully
  • Reviewing client related-working papers and reports to ensure accuracy and consistency
  • Editing/proofing deliverables and reports to ensure high quality
  • Updating all databases required to track products/projects currently being worked on
  • Meeting project deadlines
• Proactively work with senior management to keep things on-track, while being sensitive to competing priorities

• Assists with Epicor processes and systems for scheduling, financial reporting, etc.
• Maintains client files including engagement letters, contracts, non-disclosure agreements, etc.
• Plans complex meetings and coordinates domestic and international travel
• Uses Outlook to schedule appointments. Proactively reviews calendars and anticipates logistical opportunities or needs to assist
• Formats and types a variety of correspondence
• Collaborates with the Sales team to provide exceptional and efficient support including assisting with conferences and special events
• Screens, prioritizes, and distributes mail to executives as assigned
• Other administrative duties required by the executive team

Specific Job Skills:

Proficiency with spreadsheet and word processing programs. Strong written, verbal, analytical and interpersonal skills.   

Education and/or Experience:

High School Diploma/GED required; College coursework/degree preferred

A minimum of 3 years of experience in an administrative role.

Supervisory Responsibility:

None

Job Conditions:

Work is normally performed in a typical office work environment and very limited physical effort required.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.

Why Choose LAUNCH?

A team of aviation staffing experts leads LAUNCH. We understand the challenges of finding the top aviation jobs and we focus on linking you with the best openings in the most sought-after locations.

LAUNCH offers you an ACA compliant benefit package including company-sponsored medical insurance with multiple plans to choose from. Our Minimum Essential Coverage is offered to every employee who does not have coverage elsewhere at no cost to you! LAUNCH also offers a 401(k) program with a company match. Plus, you join the LAUNCH Loyalty Club on your first day, earning you extra cash bonuses, apparel and safety rewards.

If you’re ready to LAUNCH your career, you've found an employer that can take you to new heights.